Powerful Checklist to Get Things Done

Provide your clients with a digital checklist to ensure they complete the essential details before an event

Stay Organized & On Time

No need to chase down clients for specific items, its all in the checklist

Automated Email Reminders

Clients are reminded by email if checklist items are coming due

Trusted By Venues of All Sizes

For Your Venue

Keep Clients On Top of Their To-Do’s

You’ll have your own custom digital checklist with due dates that are based on your rules. This way your staff can keep track of what’s left to complete and remind clients along the way. No need to send each client a checklist by email – it’s automatically in the client portal.

For Your Clients

Clients Stay Organized Along Side You

Not only does the checklist serve as a list of required items clients must complete for you, it can also be used as their own event to-do list. Adding check list items keeps clients organized and ensures they stay up to do with what’s left to complete. The simple automated reminder goes a very long way.

Popular Features to Help Things Get Done Faster

A custom digital checklist is more than just a to-do list. It’s another view into managing an event.


Custom Checklist Made For You

Checklists are custom to your venue only


Staff Checklist Management

Your staff can view checklist statuses for each event


Client Portal Display

Your required tasks automatically appear in the client portal


Update Checklist Items Anytime

Make changes anytime so clients always have the latest list


Event To-Do List

The digital checklist also serves as a to-do list for clients


Automated Reminders

Your clients are reminded via email when items are coming due

Since we’ve started using VenueX, we continue to be amazed by the seamless, but significant impact it has had on our business. Our event staff is saving hours of time managing each event and collaborating with clients is so much easier now. The automation features are also a plus – one thing we especially love is the questionnaire where clients input key event data which then gets printed on the documents we use to run events. Floor plans are easier now, and they are always releasing new features to make our lives easier.

Thomas Daidone

Proprietor, The Estate at Florentine Gardens

More VenueX Features to Explore

CRM/Lead Management

Lead capture, management, follow up and automation to close more sales.

Payments (Coming Soon!)

Accept all major credit/debit cards and ACH payments from clients.


Shared Document Center

Keep all event related documents and collaborate with clients in one place.


Questionnaire & Custom Fields

Collect event data through custom fields and client questionnaires.

Floor Plans & Table Assigments

Design to-scale floor plans and publish to your clients’ portal to finalize seating charts.

Proposals, Contracts & E-Sign

Create branded proposals/contracts in minutes and send out to e-sign.

Preferred Vendors & Lists

Easy way for your clients to browse, contact and submit their vendor details.

Analytics & Reporting

Your single source of truth to understand how your business is performing.

Ready To Get Started?

Frequently Asked Questions


How does the onboarding process work?

Our white glove onboarding process is completely done by our team. We first request a few branding assets and then begin setting up your portals and migrating your data from other platforms. From start to finish our process is handled by us in time to launch to your venue a few days after signing up.

Will I have access to an account manager or just general support?

Absolutely! You will have a single account manager dedicated to your venue so you have a direct line for any support questions.

How do my clients get access to their portal?

Your clients are granted access once you add an event to the calendar or a lead is converted to the "Booked" status in the CRM. Once added, clients will automatically receive a welcome email with their login credentials.

Can VenueX support multiple venues?

We definitely can. We work with single venues (small, medium or large) and large hospitality groups. We can support any venue structure.

Can the portals be linked to our venue's domain?

Yes! We'll work with your webmaster to put link  the portals at www.[yourwebsite].com/portal (or anywhere you want).