Integrated Floor Plan Collaboration
Design to-scale floor plans and publish to your clients’ portals to finalize their seating charts and submit all details to your team
Floor Plan Design Tools
Create to-scale floor plans for each event or select from a library
Seating Chart Assigments
Clients view floor plans and assign guests to tables in their client portal
Trusted By Venues of All Sizes
For Your Venue
Design To-Scale Floor Plans & Share With Clients
Easily create to-scale floor plans, your own library of custom tables and shapes and publish them to an event for your client’s to view in their portal. Once clients have finalized their guest table assignments, they submit an automated print of a final PDF with the seating chart and a spreadsheet with all guest details.
For Your Clients
Integrated Seating Chart Assignments
In their portal, clients can view their floor plans and begin working on their guest table assignments. The click and drag feature allows them to drag guests into their assigned tables with ease. Once complete, the final seating chart can be submitted to your event team to do what they do best – execute events flawlessly.
Popular Features to Help Streamline Floor Plan Design
Improved floor plan collaboration between your staff and clients.
Custom Floor Plan Design Tool
Create to-scale custom floor plans for any event
Custom Tables and Shapes Tool
Create a custom library of tables/shapes when designing
Floor Plan Event Publishing
Publish a custom floor plan to your client’s portal to view
Client Portal Table Assignments
Click and drag guests directly to their assigned tables
Final Seating Chart PDF and Excel Guest List
Clients submit their final event details from their client portal
Reminders and Notifications
Your staff and clients are always updated with any activity
Since we’ve started using VenueX, we continue to be amazed by the seamless, but significant impact it has had on our business. Our event staff is saving hours of time managing each event and collaborating with clients is so much easier now. The automation features are also a plus – one thing we especially love is the questionnaire where clients input key event data which then gets printed on the documents we use to run events. Floor plans are easier now, and they are always releasing new features to make our lives easier.
More VenueX Features to Explore
Lead capture, management, follow up and automation to close more sales.
Payments (Coming Soon!)
Accept all major credit/debit cards and ACH payments from clients.
Shared Document Center
Keep all event related documents and collaborate with clients in one place.
Questionnaire & Custom Fields
Collect event data through custom fields and client questionnaires.
Proposals, Contracts & E-Sign
Create branded proposals/contracts in minutes and send out to e-sign.
Provide clients with a digital checklist to complete the essentials on time.
Preferred Vendors & Lists
Easy way for your clients to browse, contact and submit their vendor details.
Analytics & Reporting
Your single source of truth to understand how your business is performing.
Frequently Asked Questions
How does the onboarding process work?
Our white glove onboarding process is completely done by our team. We first request a few branding assets and then begin setting up your portals and migrating your data from other platforms. From start to finish our process is handled by us in time to launch to your venue a few days after signing up.
Will I have access to an account manager or just general support?
Absolutely! You will have a single account manager dedicated to your venue so you have a direct line for any support questions.
How do my clients get access to their portal?
Your clients are granted access once you add an event to the calendar or a lead is converted to the "Booked" status in the CRM. Once added, clients will automatically receive a welcome email with their login credentials.
Can VenueX support multiple venues?
We definitely can. We work with single venues (small, medium or large) and large hospitality groups. We can support any venue structure.
Can the portals be linked to our venue's domain?
Yes! We'll work with your webmaster to put link the portals at www.[yourwebsite].com/portal (or anywhere you want).