Centralize Your
Event Documents
Keep all event related documents in one, centralized place and collaborate with clients through their portal
Shared Document Storage
View, upload and edit event documents with your clients
Integrated Collaboration
Add comments to documents and get notified immediately
Trusted By Venues of All Sizes
For Your Venue
Powerful Cloud Storage For All Documents
Make it easier for your team and clients to share event documents and stay organized across all events. Your clients will automatically be notified once you upload a document to their portal and will be notified with any comments you add. Easy and integrated collaboration that helps create more efficient workflows.
For Your Clients
User-Friendly Experience For Clients
Clients no longer have to email or drop off event related documents. All it takes is one click to upload a new document for your staff to view and comment on. Clients get organized and are provided with an incredibly seamless experience in their portal that is super easy to use.
Full Suite of Features to Stay On Top Of Your Documents
Simple and powerful way to manage all event documents from your portal.
Shared Document Access
Staff and clients see the same documents in one place
Unlimited Storage
Share unlimited documents to your events
Comments for Collaboration
Staff and clients can add comments to all documents
Version History
Track and download all versions of uploaded documents
Safe and Secure Storage
We ensure all documents are stored securely
Email Notifications
Staff and clients are notified via email with any activity
Since we’ve started using VenueX, we continue to be amazed by the seamless, but significant impact it has had on our business. Our event staff is saving hours of time managing each event and collaborating with clients is so much easier now. The automation features are also a plus – one thing we especially love is the questionnaire where clients input key event data which then gets printed on the documents we use to run events. Floor plans are easier now, and they are always releasing new features to make our lives easier.
More VenueX Features to Explore
CRM/Lead Management
Lead capture, management, follow up and automation to close more sales.
Payments (Coming Soon!)
Accept all major credit/debit cards and ACH payments from clients.
Proposals, Contracts & E-Sign
Create branded proposals/contracts in minutes and send out to e-sign.
Questionnaire & Custom Fields
Collect event data through custom fields and client questionnaires.
Floor Plans & Table Assigments
Design to-scale floor plans and publish to your clients’ portal to finalize seating charts.
Collaborative Checklist
Provide clients with a digital checklist to complete the essentials on time.
Preferred Vendors & Lists
Easy way for your clients to browse, contact and submit their vendor details.
Analytics & Reporting
Your single source of truth to understand how your business is performing.
Frequently Asked Questions
How does the onboarding process work?
Our white glove onboarding process is completely done by our team. We first request a few branding assets and then begin setting up your portals and migrating your data from other platforms. From start to finish our process is handled by us in time to launch to your venue a few days after signing up.
Will I have access to an account manager or just general support?
Absolutely! You will have a single account manager dedicated to your venue so you have a direct line for any support questions.
How do my clients get access to their portal?
Your clients are granted access once you add an event to the calendar or a lead is converted to the "Booked" status in the CRM. Once added, clients will automatically receive a welcome email with their login credentials.
Can VenueX support multiple venues?
We definitely can. We work with single venues (small, medium or large) and large hospitality groups. We can support any venue structure.
Can the portals be linked to our venue's domain?
Yes! We'll work with your webmaster to put link the portals at www.[yourwebsite].com/portal (or anywhere you want).
Any Questions?
Get in touch! We are here to help.
